01Week one
“The deposit never got collected and nobody noticed until scheduling.”
What it costsA production date that has to move.
Between the signed contract and installation, fence jobs can stall. J TecHive provides remote fence project coordination, managing 811 locates, deposit follow-ups and material orders while tracking permit and HOA approvals. We keep sold jobs moving toward install, with every step logged in your CRM.
It rarely comes down to one big problem. It is the small steps nobody is tracking.
“The deposit never got collected and nobody noticed until scheduling.”
“The HOA needed color approval. We found out the day before the dig.”
“Crew got there and the old fence was still up. That was not in the notes.”
Each one costs you time on the schedule. And each one was knowable in advance.
This is the second of our three stages, run for fence contractors on every sold job. Your estimator sold it. Your crew will build it. Everything in between moves in order.
The signed job comes straight to pre-construction, with the quote, the scope and the install target.
Handed to pre-construction
Added to the customer cardContract and quote
Confirm the scope and the project details that affect how it gets built, so nothing surprises the crew later.
Added to the customer cardScope notes
We send the deposit request when your estimator says to, follow it up, and confirm it is paid before the job moves on.
Added to the customer cardDeposit status
Then we track every utility until the locate comes back and tell you the day it is clear to dig. If weather or a material ETA moves the install, we order fresh relocates so the marks are current on dig day.
Clear to dig
Install date moved? Weather or material ETA → fresh relocate ordered → safe dig
Added to the customer card811 ticket and status
Whoever handles approvals for you, per your SOPs, we note what is needed and track it, so it never turns up the day before the dig.
Added to the customer cardApproval status
We order straight from the quote draft with your vendors and get the order confirmed, dated to the install.
Added to the customer cardMaterial order and delivery date
Tear out, access and anything the homeowner needs to prepare are confirmed before the crew is released.
Added to the customer cardSite notes
Ready does not mean nothing can change. It means the known requirements were accounted for before the crew was released.
Added to the customer cardProduction ready, released
HOA or permit questions on the call? We confirm with your team who handles it, per your SOPs, then track the approval like any other step.
Signed on day 1. Released to your crew production ready.
Book My Free 20-Minute Call →Every sold job runs through the homeowner, the HOA or city, 811, your company and us. We keep track of all of it, so nothing sits waiting for somebody to remember it.
We are not a permitting authority, HOA, surveyor or locating service. We are the people chasing them, so your job keeps moving.
The company, the founder and the full record are on our About page.
Yes. We place the locate request under your company on your state’s 811 portal and track each utility’s response. You hear from us the day the job is clear to dig.
Locate tickets expire, and most states set a limit. When the date moves, we request a relocate so the marks are valid on dig day.
Whoever your SOPs say: the homeowner, city hall or your office. We confirm it with you and keep it on the job ticket until it is approved or marked not required.
When your estimator says. Some want it at signing, some a week before install. We follow your rule and chase it until it is paid.
Yes. We order from the quote with the vendors you already use and confirm a delivery date against the install.
Every step is added to the customer card in your CRM: contract, scope, deposit, the 811 ticket, any approval, the material order and site notes.
No. We work inside the CRM, calendar, quoting tools and vendor accounts you already run. See how setup works.
What has to close between a signed contract and a crew that can actually build.
See where your current pre-construction process is creating delays, duplicate work, or unnecessary surprises.
14 days free, then $399 a month for all three stages plus $5 per booked estimate. See full pricing →